DATA PROTECTION

We greatly appreciate your interest in our organization. Data protection is of particular importance to the board of Karnevalverein Herxemer Wind e.V. The use of the internet pages of Karnevalverein Herxemer Wind e.V. is generally possible without providing any personal data. However, if a data subject wishes to use special services provided by our organization via the website, the processing of personal data may become necessary. If the processing of personal data is required and there is no legal basis for such processing, we will generally obtain consent from the data subject.

The processing of personal data—such as the name, address, email address, or telephone number of a data subject—will always be in accordance with the General Data Protection Regulation (GDPR) and in compliance with the country-specific data protection regulations applicable to Karnevalverein Herxemer Wind e.V. Through this privacy policy, our organization aims to inform the public about the nature, scope, and purpose of the personal data we collect, use, and process. Furthermore, this privacy policy informs data subjects of the rights to which they are entitled.

Karnevalverein Herxemer Wind e.V. has implemented numerous technical and organizational measures to ensure the most complete protection of personal data processed through this website. Nevertheless, internet-based data transmissions may have security gaps, so absolute protection cannot be guaranteed. For this reason, every data subject is free to transfer personal data to us by alternative means, e.g., by telephone.

1. Definitions

This privacy policy is based on the terminology used by the European legislator when adopting the GDPR. Our policy aims to be easy to read and understand for the general public as well as for our members, customers, and business partners.

Key terms:

• Personal data: Any information relating to an identified or identifiable natural person.

• Data subject: A natural person whose personal data is processed.

• Processing: Any operation performed on personal data, automated or otherwise.

• Restriction of processing: The marking of stored data to limit future processing.

• Profiling: Automated processing to evaluate personal aspects.

• Pseudonymization: Processing in which personal data can no longer be attributed without additional information.

• Controller: The entity which determines the purposes and means of processing personal data.

• Processor: A third party that processes data on behalf of the controller.

• Recipient: Any entity to whom personal data is disclosed.

• Third party: Anyone other than the data subject, controller, or processor.

• Consent: Freely given, informed, and unambiguous indication of a data subject’s agreement.

2. Name and Address of the Controller

Karnevalverein Herxemer Wind e.V.
Pirminiusstraße 7a
76863 Herxheim bei Landau i.d. Pfalz
Germany
Phone: +49 7276 969830
Email: vorstand@herxemerwind.de
Website: kvherxemerwind.de

3. Name and Address of the Data Protection Officer

Nicolas Braag
Mathystraße 10
76133 Karlsruhe
Germany
Email: datenschutzbeauftragter@herxemerwind.de

Any data subject may contact our data protection officer at any time with questions or suggestions regarding data protection.

4. Cookies

Our website uses cookies to provide user-friendly services. Cookies are small text files stored on a user's device via their internet browser. These files allow us to recognize returning users, remember login details, and improve user experience.

Users may prevent the setting of cookies by adjusting their browser settings and may delete cookies at any time. Deactivation of cookies may limit website functionality.

5. Collection of General Data and Information

Each time our website is accessed, we collect general data and information, such as:

• Browser types and versions

• Operating system used

• Referring website

• Sub-websites visited

• Date and time of access

• IP address

• Internet service provider

• Other similar data for system security

These data are not used to identify individuals and are analyzed statistically to improve data protection and security.

6. Newsletter Subscription

You can subscribe to our newsletter via our website. The personal data transmitted (email address, IP, time of registration) is used solely for newsletter delivery and will not be shared with third parties. A double opt-in process is used to confirm subscription. You can unsubscribe at any time using the link in the newsletter.

7. Newsletter Tracking

Our newsletters include tracking pixels to evaluate campaign success. These enable us to analyze whether and when emails were opened and which links were clicked. This data is stored and evaluated to optimize future content. Consent for this tracking can be withdrawn at any time.

8. Contact via Website

If you contact us via form or email, the data you voluntarily provide will be stored for the purpose of processing the request. These data will not be disclosed to third parties.

9. Routine Deletion and Blocking of Personal Data

Personal data is stored only for the period required or as permitted by law. Once the storage purpose no longer applies or a legal storage period expires, the data is routinely blocked or deleted.

10. Rights of the Data Subject

Data subjects have the following rights:

• Right to confirmation

• Right to access

• Right to rectification

• Right to erasure

• Right to restrict processing

• Right to data portability

• Right to object

• Right to automated decision-making restrictions

• Right to withdraw consent

Requests can be addressed to any employee or our data protection officer.

11. Data Protection in Job Applications

Application data is processed for the purpose of managing the application process. If an employment contract is concluded, the data will be stored for employment purposes. If no contract is made, data will be deleted two months after notification unless a legal justification for longer storage exists.

12. Use of Facebook

Our site integrates components from Facebook. If you are logged into Facebook, Facebook may track which of our pages you visit. To avoid this, log out of Facebook before visiting our site. See Facebook’s privacy policy for more information: https://facebook.com/about/privacy/

13. Use of Google AdSense

Google AdSense uses cookies and tracking pixels to serve relevant ads. These may result in data being transferred to the USA. You can block cookies and tracking in your browser settings. Details: https://www.google.com/adsense

14. Use of Google Analytics

This site uses Google Analytics with IP anonymization to analyze visitor behavior. Google may process the data in the USA. You may block data collection by installing the browser add-on: https://tools.google.com/dlpage/gaoptout

15. Use of Google+

Google+ components may collect data if you are logged in to Google+. To prevent this, log out before visiting our site. More info: https://www.google.de/intl/de/policies/privacy/

16. Use of Instagram

Instagram buttons may collect data when you interact with them while logged in. To avoid this, log out of Instagram before visiting our site. More info: https://help.instagram.com/

17. Use of YouTube

Our site integrates YouTube videos. When you view a video, data may be transmitted to Google. To prevent this, log out of your Google account. More info: https://www.google.de/intl/de/policies/privacy/

18. Use of PayPal

If you choose PayPal for payment, personal data (e.g., name, address, email, payment info) will be transmitted to PayPal. Data may be transferred to third parties or credit agencies. See PayPal's privacy policy: https://www.paypal.com/de/webapps/mpp/ua/privacy-full

19. Legal Basis for Processing

Processing is based on:

• Art. 6(1)(a) GDPR – Consent

• Art. 6(1)(b) GDPR – Contract fulfillment

• Art. 6(1)(c) GDPR – Legal obligations

• Art. 6(1)(d) GDPR – Vital interests

• Art. 6(1)(f) GDPR – Legitimate interests

20. Legitimate Interests in Processing

Our legitimate interest is the conduct of our business for the benefit of all employees and stakeholders.

21. Storage Period

Personal data will be stored according to statutory retention periods, after which it will be routinely deleted unless needed for contract fulfillment.

22. Provision of Personal Data as Required by Law or Contract

In some cases, providing personal data is legally or contractually required. Failure to provide such data may result in the inability to conclude a contract.

23. Existence of Automated Decision-Making

We do not use automated decision-making or profiling.

Source: This privacy policy was created using a generator provided by DGD Deutsche Gesellschaft für Datenschutz GmbH, in cooperation with Christian Solmecke, a lawyer based in Cologne.